Access: 1. Creating Databases

Classical courses

Version: Microsoft 365
Duration: 1 day (09:00-17:00)
Price training (excl. VAT) starting at: €1275
Number of people: 1-12p


Want to create professional databases? Take an Access training course!

Do you want to link your customers’ contact details to their orders? Or combine data from several sources into one database? Then without doubt Access is the program for you. Perhaps you are thinking: what about Excel? Because it’s a spreadsheet program, Excel is not as efficient for creating complex searches, user-friendly entry forms and professional reports. Choose the best and easiest method: an Access training course from Xylos. In just one day you will learn how to design your own database. Are you raring to put together your own databases, or would you like to have a better understanding of the structure of your existing databases? Enrol now for this first module of our Access training course: creating databases.


Want to enrol for our Access course? What will you get from this course?

If you enrol for an Access course at Xylos, you will soon be in full control of your database structures. No one can tell you anything more about how to:

  • Set up a relational diagram
  • Define tables and relationships in Access

And from now on the terminology will become part of your basic vocabulary: primary key, foreign key, record, field, index, composite key, referential integrity etc. Attention: this Access training course only discusses the default databases, not the web databases, as these have limited functionality.

Target Group

Anyone who wants to make a database in Access to add structure to their data.


This is an introductory module. This means that although this is an Access training course, you don’t need any specific prior knowledge to take it. Experience with lists in Excel will certainly help; Excel and Access do have a number of interfaces in common.



  • The various parts that make up a database: tables and relationships.
  • The various parts of a table: fields, records, primary and foreign keys.


  • Why normalise?
  • Developing a database structure with the help of the Codd normalisation method (limited to the first three steps): preparation, splitting of repeated fields, splitting of functional dependencies, splitting of transitive dependencies.

Tables in Access

  • Creating a table in Access via Design View and Datasheet View.
  • Defining a primary key in a table.
  • The various data types.
  • The various field properties: introducing a standard value; limiting input of data; defining input masks; deciding whether a value is required; etc.
  • Add or delete an index for one or more fields.
  • Making a list of choices with set values or that search for values in a different table.


  • Defining relationships;
  • What is referential integrity?
  • Relationship types: one-to-one; one-to-many; many-to-many.

Datasheet View

  • Inputting, exchanging and adjusting data;
  • Adjusting the Datasheet View: alternating row colour, fonts;
  • Making totals in Datasheet View

External data

  • Linking tables to external datasources: Excel, Access, ODBC (SQL), SharePoint.
  • Importing data from external data sources.
  • Compiling data via e-mail.

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